Privacy Policy

Information We Collect

Calf Tracker Pro collects and stores the following information in our secure cloud database:

• Account information: Username, email address, and authentication credentials (passwords are securely hashed and never stored in plain text)
• Herd records: Cows, calves, and bulls including tag numbers, names, breeds, birth dates, weights, and status
• Operational logs: Calving records, breeding and AI logs, pregnancy check results, and treatment records (including product names, dosages, and withdrawal periods)
• Notes and observations: Timestamped notes you add to animal profiles
• Photos: Images you attach to animal profiles, stored securely in our cloud storage/database associated with your farm account
• Pasture assignments: Which animals are assigned to which pastures, along with pasture names and capacity settings
• Financial records: Cost entries and categories you log for your operation
• Weather data: When the weather widget loads, daily weather conditions (temperature, wind speed, and general conditions) are automatically saved based on your approximate location to support future analysis alongside animal events
• Inventory records: Ranch supply names, quantities, transaction history, and low-stock thresholds

If you sign in with Apple Sign-In, we receive your name and email address (or Apple's private relay email) from Apple. We do not receive your Apple ID password.

How We Use Your Information

Your data is used solely to provide and improve the app's functionality:

• Displaying your herd records, profiles, and history
• Calculating due dates, withdrawal periods, and analytics
• Generating reports, season summaries, and year-over-year comparisons
• Enabling search, filtering, and organization of your records
• Sending local push notifications for treatment withdrawal reminders and upcoming calving due dates (notifications are processed entirely on your device)
• Providing multi-user access so your team can view and manage shared farm data
• Correlating weather history with animal events for management insights

How and Why We Process Your Data

We process your data on the following grounds:

• To provide the Service: Your data is necessary to operate the app — storing herd records, syncing across devices, and enabling multi-user access.
• To generate insights: Records are processed locally and server-side to produce analytics, due-date calculations, season summaries, and withdrawal period tracking.
• To maintain security: We process authentication credentials and session data to verify your identity and protect your account.
• To improve the Service: Aggregate, non-identifiable usage patterns may be reviewed to inform product improvements. No individual profiling is performed.

We do not process your data for advertising, behavioral profiling, or any purpose beyond operating and improving the Service.

Data Storage and Cloud Sync

Your herd data is stored in a secure cloud database (PostgreSQL) to enable multi-device access, multi-user collaboration, and data recovery. Key details:

• All data is organized by farm and isolated from other farms' data
• The app supports offline use by caching data locally on your device, then syncing to the cloud when a connection is available
• Photos are stored securely in our cloud storage/database, associated with your farm account
• Your farm administrator can grant access to additional users for shared farm management

Authentication is handled through Apple Sign-In or username/password login. Session tokens are used to manage your login state and enforce single-device session security.

Local Notifications

Calf Tracker Pro can send local push notifications to remind you of important events:

• Treatment withdrawal period end dates
• Upcoming calving due dates

These notifications are generated and scheduled entirely on your device. No notification data is sent to external servers. Notifications are only sent if you grant permission through your device settings. You can enable or disable notifications at any time from the app or your device settings.

Location Data

The weather widget uses your device's approximate location to fetch local weather conditions. This location data is used only to retrieve weather information and is not stored, tracked, or shared beyond that purpose. The resulting weather snapshot (temperature, wind, conditions) is saved to your farm's records for future reference. We store weather conditions only and do not store precise location coordinates.

Third-Party Service Providers

We do not sell, trade, or otherwise transfer your information to third parties. Your herd data remains private and under your control. We use the following trusted service providers solely to operate the Service. These providers process data only as necessary to operate the Service and do not have permission to use your information for their own purposes.

• Supabase: Provides the cloud database (PostgreSQL), user authentication, and file storage for animal photos. Your data is stored in Supabase's infrastructure.
• Apple: Provides Sign in with Apple authentication and processes all iOS App Store subscription payments. Apple's privacy policy governs data handled by Apple.
• Weather data provider: Your approximate location is sent to a weather service to retrieve local conditions. No personally identifiable information is included in these requests. Only the resulting weather snapshot (temperature, wind, conditions) is stored — precise coordinates are not retained.
• Stripe: Processes payments for subscriptions purchased through our website. Stripe's privacy policy governs payment data.

Multi-user access: If your farm administrator grants access to other users, those users can view and edit the shared farm data. This is under the farm administrator's control.

Data export: The app offers export features that allow you to share your data with other services (such as Performance Beef via CSV). These exports are initiated by you and are under your control.

Data Security

We take reasonable measures to protect your information:

• Passwords are securely hashed and salted before storage and are never stored in plain text
• All data in transit is encrypted using HTTPS
• Farm data is isolated by farm ID, preventing cross-farm data access
• Session tokens enforce single-device login, automatically invalidating previous sessions when you sign in on a new device
• Apple Sign-In uses industry-standard OAuth authentication
• Administrative functions (farm creation, user management) are protected behind admin authentication

Your Rights

You have control over your data:

• Export your data at any time using the app's export and CSV features
• View and edit all your records through the app or the web dashboard
• Delete your account directly from the app by scrolling to the bottom of the home screen and tapping "Delete Account." A three-step verification process (acknowledgment, typed confirmation phrase, and re-authentication: password re-entry for password accounts or Apple Sign-In re-authentication for Apple Sign-In accounts) ensures this is intentional. Once submitted, your account enters a 60-day hold period during which you are signed out and cannot log in, but your data is preserved. During the 60-day hold, a farm administrator or our support team can cancel the deletion and restore access. After 60 days, your account and associated data are permanently and irreversibly deleted. You can also contact your farm administrator or our support team to request deletion.
• Revoke Apple Sign-In access through your Apple ID settings at any time
• Contact us with questions about your data

Because your data is stored in the cloud, uninstalling the app does not delete your records. To permanently delete your data, use the "Delete Account" option on the home screen or contact us.

Data Retention

Your herd data is retained in our cloud database for as long as your account is active. Historical records (calving seasons, treatment history, weight records, analytics) are preserved to support year-over-year comparisons and long-term herd management insights.

If you request account deletion, your account enters a 60-day hold period. During this time, your data is preserved but your account is deactivated. During the 60-day hold, a farm administrator or our support team can cancel the deletion and restore access. After the 60-day period, if the deletion has not been cancelled or restored, all associated data is permanently and irreversibly removed. If you are the only authorized administrator/owner on a farm, all farm data (animals, records, photos, inventory) is deleted. If other users share the farm, only your user account is removed and the shared farm data is preserved for remaining users.

Children's Privacy

Calf Tracker Pro is not directed at children under 13. We do not knowingly collect information from children under 13.

Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date.

Contact Us

If you have questions about this Privacy Policy, please contact us:

Calf Tracker Pro
Email: thomasdevgroup26@gmail.com
Website: calftrackerpro.com